Restaurant Features Built for Smart Operations
Explore Spendwell restaurant capabilities in serial order, from workforce and onboarding to inventory, prep, cost intelligence, and stock control.
01 Centralized Employee & Access Management
Centralized Employee & Access Management
Role-based security profiles with user-level module access control. Improved security and compliance across operations
Capabilities
- Role-based security profiles with user-level module access control
- Provisioning and entitlement control mapped to responsibilities
- Organizational workflow with role hierarchy: Owner, Manager, Supervisor, Staff
- Real-time time and attendance via face recognition and passcode in KDS App
Outcomes
- Improved security and compliance across operations
- Reduced administrative overhead for managers
- Better workforce visibility and control across all locations
Prep Stock Readiness
Track station prep and variance in real time.
Live Sales Orders
Live sales signals across locations and channels.
Labor Cost Tracking
See labor cost drift before it becomes a problem.
Food Cost Calculation
Item-level costing and recipe rollups, instantly.
Inventory Stock Levels
Know what’s low before service starts.
02 Employee Onboarding with ADP/PrismHR
Employee Onboarding with ADP/PrismHR
Enter basic employee details in Spendwell. Faster employee onboarding
Capabilities
- Enter basic employee details in Spendwell
- Automatic welcome email with profile creation and face image capture
- Secure employee data push to ADP/PrismHR Workforce
- ADP onboarding invitation with tax forms and I-9 verification flow
- Finalized employee profile synced back to Spendwell
Outcomes
- Faster employee onboarding
- Reduced HR manual effort
- Built-in compliance and data accuracy
03 Clock-In / Clock-Out & Attendance Management
Clock-In / Clock-Out & Attendance Management
Face recognition clock-in via KDS App with secure passcode support. Accurate employee attendance tracking
Capabilities
- Face recognition clock-in via KDS App with secure passcode support
- Mobile and station-based attendance with multi-location tracking
- Real-time clock-out tracking and automatic shift completion updates
- Break and overtime tracking with missed punch correction workflows
- Live dashboard for active, late, absent, and completed shifts
- Attendance history and reporting with workforce visibility across all locations
- Payroll-ready attendance records with ADP and PrismHR Workforce integration
Outcomes
- Accurate employee attendance tracking
- Reduced time theft and payroll errors
- Better workforce accountability
- Improved labor compliance and operational visibility
04 Labor Cost Management
Labor Cost Management
Live labor cost calculations with labor cost vs sales analysis. Optimized workforce scheduling
Capabilities
- Live labor cost calculations with labor cost vs sales analysis
- Shift-wise and location-wise labor reporting
- Automatic overtime calculations with labor compliance support
- Break policy enforcement with overtime alerts and approvals
- Compare scheduled vs actual worked hours to find labor variances
- Improve workforce forecasting and reduce staffing inefficiencies
Outcomes
- Optimized workforce scheduling
- Improved labor cost control
- Reduced scheduling conflicts
- Better employee productivity and accountability
05 Scheduling System Features
Scheduling System Features
Scheduling board with daily, weekly, and monthly planning views. Faster and more controlled schedule planning
Capabilities
- Scheduling board with daily, weekly, and monthly planning views
- My Shifts for real-time employee shift visibility
- Availability management with employee preferences and manager approval
- Open shifts that employees can view and claim
- Shift claims and trade shifts with configurable business rules
- Integrated leave management with maximum daily limits to prevent understaffing
Outcomes
- Faster and more controlled schedule planning
- Improved staffing coverage and shift transparency
- Reduced understaffing through leave and trade controls
06 Inventory Management
Inventory Management
Centralized inventory control across all locations. Accurate inventory levels and lower waste
Capabilities
- Centralized inventory control across all locations
- Real-time stock visibility and updates
- AI-driven automation to reduce manual work
- Single source of truth connecting Inventory, Sales, Prep, and Cost modules
- AI-based receiving via invoice parsing, uploads (PDF/image), and manual entry
- Category management, barcode tracking, price matrix, and automated stock maintenance
Outcomes
- Accurate inventory levels and lower waste
- Reduced over-ordering and manual entry errors
- Faster, data-driven operational decisions
07 Spendwell Prep Management
Spendwell Prep Management
Station and task setup with standardized prep workflows across locations. Live visibility into prep status
Capabilities
- Station and task setup with standardized prep workflows across locations
- Production inventory task flows linked to recipes and requirements
- Inventory integration with pre-validation before prep begins
- Automatic stock deduction and real-time updates across Inventory, Stock, and Cost
- Food label and compliance management with prep/expiry label printing
- Time and performance tracking by task, station, and shift
Outcomes
- Live visibility into prep status
- Reduced food waste and overproduction
- Improved kitchen efficiency and accountability
- Accurate stock and cost alignment
08 POS Integration Capabilities
POS Integration Capabilities
Real-time sales data synced directly from PMS/POS systems. Real-time sales visibility
Capabilities
- Real-time sales data synced directly from PMS/POS systems
- Automatic import of sales orders, items/modifiers, quantities, and pricing
- Recipe-level mapping of sales items and modifiers
- Ingredient usage calculated per sale order for accurate deduction and cost tracking
- Supports leading platforms and custom PMS integrations
Outcomes
- Real-time sales visibility
- Accurate recipe usage and cost calculation
- Automated stock deduction
- Unified data flow across Sales, Inventory, Prep, and Cost
09 Intelligence & Cost Management
Intelligence & Cost Management
Real-time food cost vs sales cost tracking. Identify high-profit and low-profit recipes
Capabilities
- Real-time food cost vs sales cost tracking
- Recipe-wise ingredient usage analysis and trending recipe intelligence
- Food Cost Engine calculates ingredient-level costs for every sale order
- COGS Workbench compares actual vs theoretical usage to identify variance and waste
- Integrated with Sales, Prep, Inventory, and Recipe modules
Outcomes
- Identify high-profit and low-profit recipes
- Optimize menu pricing from true live costs
- Reduce waste and margin leakage
- Improve profitability with data-driven decisions
10 Stock Management
Real-Time Stock Visibility & Control
Live tracking of inventory and prep stock across locations and stations. Complete real-time stock control
Capabilities
- Live tracking of inventory and prep stock across locations and stations
- Automated stock calculation engine using configurable business rules
- Manual and automatic stock updates from sales, prep completion, and receiving
- Automatic/manual stock transfers across inventory, prep, locations, storage, and stations
- Low-stock alerts, par table management, and automated PO triggers
Outcomes
- Complete real-time stock control
- Reduced stock-outs and over-stocking
- Improved cost accuracy and forecasting
- Smarter data-driven purchasing decisions